Outlook has many features designed to improve productivity and make email management easier. These include: @mentions allow you to highlight contacts in emails and calendar meetings, ensuring they receive a notification and don't go unnoticed.
In this article, we'll explore in detail how mentions work in Outlook, how to use them correctly, and what tricks you can use to get the most out of them. We'll also cover how to filter emails in which you've been mentioned and how to manage notifications related to @mentions.
What are @mentions in Outlook?
The @mentions in Outlook are a feature that allows you to tag people within the body of an email or calendar invitation. When you type the symbol @ followed by a contact's name, Outlook will highlight it and automatically add it to the recipient line of the message.
This feature is especially useful when you need someone to pay attention to a specific part of your mail or when you want to make sure a recipient isn't overlooked.
How to use @mentions in Outlook
Using @mentions in Outlook is very simple and only requires a few basic steps:
- Open a new email message or a calendar invitation.
- In the body of the message, type the symbol @ followed by the contact's first or last name.
- Outlook will display a list of suggestions. Select the contact you want to mention.
- The contact's name will be highlighted and automatically added to the line To: of the mail.
- If you want, you can delete part of the name after selecting it, leaving just the first name, for example.
This method is ideal for mention colleagues in important emails, ensuring that they receive the notification and know that their response is expected.
Filter emails in which you have been mentioned
If you receive a large volume of emails daily, it may be helpful to filter the messages in which you've been mentioned to prioritize your attention. To do this, follow these steps:
- Open Outlook and go to your inbox.
- Click on the tab Home.
- Select option Filter email.
- In the drop-down menu, choose the option mentioned.
This way, Outlook will only show you the messages in which your name has been mentioned explicitly.
Manage mention notifications in Outlook
If you receive a lot of mentions in emails and want to better manage notifications, in some cases you can disable them in your settings. Outlook and OneDrive. To do it:
- Accede to OneDrive from the browser.
- Go to Configuration > OneDrive settings.
- In the section Notification settings, disable the options:
- Email notification when other users reply to my comments.
- Email notification when other users comment on my documents.
In addition, in notification emails that you receive in Outlook, you can turn off notifications for a specific comment thread by clicking the option Disable notifications for this file.
Benefits of using @mentions in Outlook
Mentions in Outlook offer several advantages for managing your communication and collaboration:
- They facilitate the attention of the recipients: Anyone mentioned will receive clear notification.
- Avoid forgetfulness by recipients: When you mention someone, they are automatically added to your recipient list.
- Improve productivity: You avoid additional explanations and get faster answers.
- They help organize emails: You can filter messages in which you have been mentioned and prioritize them.
If you don't already use this feature in your daily work, it's certainly an effective way to manage email communication more efficiently. @mentions in Outlook are a key feature for improving email management and maintaining better organization in your inbox. They allow you to capture the attention of specific colleagues or recipients, ensuring they see your message and act on it. They also allow you to filter and organize your email efficiently.
Start using @mentions today and transform the way you work in Outlook! Share the guide so more people will know about the tool..